Free Play Florida

November 9-11, 2018

Vendor Application

UPDATE: We have reached capacity for Vendor tables for the 2018 show. You can apply now to be on the wait list should more space become available.

Thank you for your interest in Free Play Florida. Please read the content below as it will provide helpful information for you.

Social Media:

We ask for the following information so we can link any announcement of your attendance to include your information on the appropriate platforms.

Facebook: https://www.facebook.com/freeplayflorida

Instagram: https://www.instagram.com/freeplayflorida/

Twitter: https://twitter.com/freeplayfla

Vendor Setup:

The show hall will be open for vendor setup during the following hours:

Thursday, November 8th, 2018:  TBA

Friday, November 9th, 2018:  10 AM

*All vendors must check-in upon arrival to receive your table assignment and badges prior to unloading.

*The show hall will officially opens at 4:00pm on Friday to ticket holders.  Our team asks that each vendor is setup and ready for ticket holders no later than 3:30pm. Please keep this in mind and plan accordingly.

Table Information:

Exhibitor pricing includes the following:

  • (One) 8-Foot table (Additional tables available for purchase on a first come first serve basis)
  • (Two) Chairs
  • (Two) 3-Day Passes to Free Play Florida
  • Internet Connection
  • Power (If requested during application process)

Pricing:

First Table $175.00 , Each Additional Table is $50.00

Other options are available on our Sponsorship page. Sorry no food/drink/candy vendors at this time.

Payment:

Payment is expected within 30 days of your official acceptance email. Upon receiving your acceptance email you will be invoiced via PayPal. Checks and money orders made out to Byte Amusement Group are accepted as well.

Cancellation/No Show:

Any cancellations need to be submitted no less than 30 days prior to the show date, to receive full refund (less fees incurred during processing). Cancellations made within 30 days of Free Play Florida will not be eligible for a refund. Vendors who decide to “No Show” without notifying Free Play Florida will not be asked to return to future Free Play Florida events.

Hours of operation:

Vendor tables are expected to remain open for business throughout all three days of the convention, during all posted operating hours, unless approved in advance by Free Play Florida organizers.

Delayed openings and premature closings are considered unacceptable without prior notification to and approval from Free Play Florida organizers. A onetime offense is tolerated, however multiple offenses will be met with a fine of $10 per hour and barring from involvement of future events.

Legal Stuff:

By submitting this application you agree to the following terms listed as follows: I, the undersigned, agree to the terms and conditions of participating in Free Play Florida event hosted by Byte Amusement Group  and release and hold harmless Byte Amusement Group from all claims, or action, which may hereafter occur by reason of any damage, loss or injury which may be sustained by the undersigned in consequences of being allowed to participate in Free Play Florida event. I also give Byte Amusement Group the right to use any photographs submitted by me or acquired from the internet for the purpose of advertising, web use and promotion of the show.

2018 Vendor Submission

  • General Information

  • Cross Promotion Information

  • (optional-not required)
  • (optional-not required)
  • (optional-not required)
  • (optional-not required)
  • Acknowledgement